Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. We make the hiring process one step easier by giving you a template to simply post to our site. ... Post this Document Controller job description job ad to 18+ free job boards with one submission. Experience must have been obtained within the past 5 years, Must be familiar with coordination of records with an Alternate Execution Unit office, Must be willing and able to travel to the jobsite location, Must be able to demonstrate a high degree of individual initiative, discretion and diplomacy, Must be able to demonstrate intermediate to advanced proficiency using Microsoft 2010 Access, Excel, Outlook, and Word. Imputing all documents on Microsoft Excel. manuals and workflows) Distribute p... Posted on 7 Jun 20 | Easy Apply Resume » Resume Examples » Controller Resume » Document Controller Documents whether they are technical, financial, legal, or general are essentials for running a business and keeping records. Exceptional at providing services in the area of operations documentation management including implementation of automated documents for systems generation with an eye to future updates and modifications. Monitoring processes. HSSE statistics, Incident reports, etc), Print drawings and documents as necessary, Methodical approach to work with good attention to detail, Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools, Experience with Construction Document Control systems beneficial, Understanding of shop drawings / architectural drawings, To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project, Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office, Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes, Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project, Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary, Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required, Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval, Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure, Coordinating and ordering of stationary and office supplies, Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office, Keep computerized records of all Service Users who are referred to the project, Other duties as assigned by the Project Manager, Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access, Ability to collate information accurately, Understanding and practical application of confidentiality, Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. and the logs shall be updated regularly.The updated logs shall be sent to all concerns staff every end of the week. ... Job Description for a Document Control Specialist. Assistant Document Controller Resume Examples & Samples. Teaming up with other documentation groups. are carried out as required in the, Provide Tender and (or) Contract related documentation to Procurement and (or) Engineering personnel as per their specified requirements, Provides hands-on support in the archiving and handover process, Maintain confidentiality of documentation, Attend project progress meetings if and when required, Minimum 10 years Document Control experience, Experience in using electronic document management system, Computer literate - MS Office applications, Knowledge of the document management life cycle, Viewpoint for Projects (4Projects) EDMS experience is highly desirable, Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities, Minimum 3 years of experience in document control department, Minimum 3 years of experience in the employ of an engineering consulting firm or construction contractor, Ability to prioritize, manages time well, multitask and troubleshoot, Experience with document control / database management software, Ability to build effective working relationships with colleagues and external stakeholders, Computer literate – Preferably SAP or similar, Microsoft Office, Outlook and Internet Explorer, Ability to read, analyze and interpret engineering specifications, valve terminology, general arrangement and detail drawings, and parts lists, Have a good understanding of tenders, contracts, purchasing and logistics, Ability to effectively present information and respond to questions from groups of managers or clients, Aptitude to solve practical problems and deal with a variety of variables, Capability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System, Ensure proper document control support is given to each project, Produce and maintain Document Progress Reports to Project Managers, Ensure all documentation provided is as per Client quality formatting requirements. ... Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. For this reason, your resume objective should effectively communicate to the employer that you have the organizational skills necessary to succeed in this position and benefit the business as a whole. About Position:-Position: Document Controller Qualification: Diploma / BE ... SAP documentation, Reach RoHS and CER activities of MPN R&D group … Perform clerical typing duties to generate documents as necessary. Start a free … Roles and Responsibilities Various tasks performed by a document controller: The basic duty of a document controller is handling management and validation of documents and files. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties. A document controller is responsible for the timely, accurate and efficient preparation and management of documents. All rights reserved. Project Manager, Project Management team and Customer, Define and manage documents storage during Project life and documents archiving at the end of the Project, Ensure the role of AEC12 Key User (if no Site AEC12 key user) at project level, Previous experience managing a team of document controllers, preferred, Basic knowledge of project management within industrial environment, Effective communications and interpersonal skills, excellent team worker, Must be able to challenge project teams and be highly proactive in proposing solutions, Excellent problem solving and analytical skills required, Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature, Escalate complex problems as needed, and exchange information related to assignments and document controls procedures, Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files, Perform a variety of administrative tasks in support of document controls maintenance for project, Use electronic system (PMIS-Newforma) to store and track communications and log documents, May assemble and bind final copy involving spiral bind or related equipment, Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates, Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy, Maintain registers for all submittals project documentations, 3 to 5 years of project support related experience is preferred, IT skills - Microsoft Office Competency (Intermediate), Highly organized in managing multiple task and work in a fast-paced environment, Able to priories important or urgent matters, Have excellent inter-personal and communication skills in order to interact effectively with colleagues at all levels, Able to learn project specific procedures and new software independently, Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness, Able to work independently with minimum supervision and positive work attitude, Provide feedback to the Document Control Lead relating to improvements to document control procedures as required, Ensure that specified instructions for the preparation of documentation is understood and adhered to by all Project Participants, Monitoring the use of the automated workflows and ensuring they are consistently operational performing as designed, Assist in suggesting new improvements where possible to benefit the Project, Ensure that the project teams have access to the latest revision of all Project Controlled documentation within the EDMS, Produce Document Control progress reports weekly to establish any shortcoming within the system, Provide accurate reporting to all project participants if and when required to do so, Liaise with all clients internally and externally across the project on day-today document control issues, Interface with the responsible persons in Engineering, Procurement and Construction department on documentation requirements so that there is conformity, Manage hard copy and electronic transfer of documentation internally and externally by using the EDMS or any other methods as required by the project, Utilize the EDMS for its purpose which includes storage, enquiries, searching, reporting, updating, distribution, transmitting, etc, Allocate Project Drawing and Document numbers to deliverable documentation (Engineering and Contractor (Supplier) and other technical documentation in accordance with project procedures, Process Design and Contractor (Supplier) documentation in accordance with the project procedure, Capture all data attributes correctly when registering documentation in the EDMS, Know where all project deliverable documentation is stored within the EDMS, Ensure that all documentation is distributed under cover of a Transmittal at all times, Ensure that administrative tasks such as filling, copying, scanning, printing, etc. Resume of Mohammed Ilias E-mail: miliask2000@gmail.com; miliask2000@yahoo.com Mob: +966 055 185 0974 (K.S.A.) Documentation officer job responsibilities focus on developing and maintaining efficient record-keeping systems that enable fast and easy access to needed information. Monitors work to ensure effective implementation of procedures, Prepares performance reviews of personnel in area of responsibility and conducts counseling sessions. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. Provides input to ranking and salary planning, Compiles information, analyzes, and prepares reports and departmental metrics as required, Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security and other database tables as needed, Develops the project-specific automation plan for project administration, May conduct presentations on available services for Bechtel, clients, and potential clients; may conduct presentations on other topics, including project administration status and project administration work process requirements, Develops and implements records retention and project turnover plans. A few of the main duties of a document controller are updating crucial procedures, ensure all documents are accessible, communicating with auditors, and organizing documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Tasked to handle various responsibilities related to planning, evaluating, organization, integration, and controlling. Find out what is the best resume for you in our Ultimate Resume Format Guide. Looking for cover letter ideas? The type of organization decides the duties of these controllers, but the general tasks mentioned in the Document Controller Resume include – ensuring proper documentation; copying and scanning documents, checking accuracy of documents, updating … In particular health and safety of personnel, natural and working environment and equipment shall be taken care of, Handle documentation in accordance with the document management procedure AP102, Ensure that new documentation are numbered and coded according to TKPJ Numbering & Coding System (doc no: TKPJ-01-A-00-KA-00001-001), Ensure knowledge of TKPJ DFO Specification (doc noTKPJ-01-A-00-SA-00005-001), Distribution of documentation internal and external, ref. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. This way, you can position yourself in the best way to get hired. © 2021 Job Hero Limited. Collect and maintain all documents to arrange an organised filling system. 6 monthly check and review of library holding, Electronic manuals (intranet); Monitor and control of manufacturer and company manuals held on intranet for correct revision status, Control of amendment evidence; Create and manage safe storage of document change request evidence for all manuals, Formatting and control of temporary manual revisions; Format and issue of temporary manual revisions for manufacturers manuals, Manual administration; General administrative duties for the control of documents and manuals, Service Desk requests; Supporting worldwide Bristow bases to resolve any Document Control issues via the Service Desk application, Standard or Higher Grades in English and Maths or equivalent experience in Document Control, Previous experience in Document Control desirable, Experience of Microsoft Office, specifically Word and Excel, Adopts a proactive approach to prioritizing and managing workloads, Motivated to provide a high standard of work, Good interpersonal skills, approachable to both internal and external staff members, Ability to consider the effects of their actions to both the Department and the Company as a whole, Have integrity in all aspects of their working and personal life, Ability to communicate with all levels of personnel, Have consideration for colleagues and customers and have the ability to be inclusive to all others, Excellent IT skills and have the ability to learn new systems and processes, Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, purchase orders and other project required documents, Maintains project filing system and maintains project related databases, Receives, processes, monitors and expedites internal and external distribution of project related documentation, Experience in Industrial industry, a plus, Assisting in setting up distribution matrices in the EDMS, Registering and maintaining the master list of attribute values in the EDMS, such as the facility breakdown structure codes, procurement package codes etc, Managing the package tool and assisting the project teams in maintaining EWP packages, CWP packages and handover packages and other packages as required, Allocating deliverable document numbers as required, Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS, Registering and classifying deliverables and other documents as required in the EDMS, Managing versions and revisions in the EDMS, Transmitting deliverables and other documents as instructed by project leads, Providing reports from the EDMS such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assisting in expediting internal reviews, Managing the EDMS portals for transmitting, receiving and distributing documents to external users, Auditing meta-data in the EDMS to ensure accurate reporting available, Printing, filing, copying, scanning and CD/DVD burning etc. As a document controller you will be responsible for maintaining the accurate records of company documentation. Explain how you … Maintaining and updating tracking logs and records: A document controller shall make the separate log or register for different categories like logs of method statement, log of drawings, log of material submittal etc. Interpret contractual requirements as they relate to execution, Interface with other departments to obtain inputs, Document substantive communications (communications that result in significant decisions or assignment of actions) and forward copied to the lead commissioning engineers and the Commissioning manager, Provide technical support to fabrication queries, including identifying defect / rectification requirements, Perform as required, technical quality audit reviews in accordance with MDR global procedures, Capture Knowledge objects and enter into MDR’s Know system, Assist in closing out open outstanding items, Review and approve requisitions for commissioning items, technical quotation evaluations and queries, compiled bid tabulations and recommendation and purchase requisitions and coordinate with procurement to expedite vendor documents as required, Ensure the Project Documentation Management plan is produced and validated, Manage and implement the Project Documentation per the rules defined in the Project Documentation Management Plan, Confirm that rules are understood and respected by every Project Management team member, Adapt and implement the Transport standard documentation structure to the Project, Make sure internal validation of documents is done before submittal to Customer, Manage the documentation delivery in due time to Customer, Alert the Project Management team about next milestones related to documentation issues, Follow Customer and stakeholders’ documentation status, Create and update the Project document templates, Deploy and manage the AT standard Project AEC12 (Electronic Documentation Management System) with IT support, Ensure the Project documentation recording in the AEC12, Define and maintain project internal and external distribution list, Apply the translation of the documentation, Provide documentation reporting and indicators to Site Documentation Manager. Resumes and CVs Applications Cover Letters Professional References Interviews Networking Professional Licenses and Exams. Document Controllers ensure that the documents on an organization are stored properly and accessible to the staff. Many companies use electronic document management systems to track digital documents. The job description may be included if it is relevant to the job profile. Controller Job Responsibilities: Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems. Performed supervisory responsibility covering the areas of staffing, work appraisals, training and developing personnel, recommending salary adjustments, and participating in the adjudication process if needed. Protects assets by establishing, monitoring, and enforcing internal controls. Oversee Receipt of Files. Skills assessments may be administered to test proficiency level, Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive, Must be able to organize and prioritize administrative deliverables, Must be willing and able to work overtime with little or no notice, Managing all incoming and outgoing technical correspondences of the System Engineering team, Ensuring drawing coherence accordant to the CAD Management Plan, Managing the drawing and printing needs of the System Engineering team, Drafting outgoing technical letters for the System Engineering team, Tracking of all the technical incoming and outgoing correspondences of the System Engineering team, Support the Alstom Project Doc Control Manager, Production of manual; Publish and amend company manuals, Maintain Library Manuals; Responsible for master library copies. Document Controller Duties/Functions/Responsibilities develop and implement processes related to document control and management. 5. Motivated Document Controller with over 7 years of organizational expertise. Document preppers remove staples, flag pages, fix bent or torn corners and sort documents according to client specifications. Maintain excellent serviceability to the entire Environmental department team, Receive, check, accurately record and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures, Ensure that hard copy and electronic record files as required are maintained in good order to comply with project requirements, Will be assigned to Jiading, Shanghai for project for 2 years work, Location in Jia Ding or Shanghai is prior, Owner of the office document numbering system (ensuring it aligns with corporate guidelines and any specific customer requirements), Set-up new projects in the system (owner of any project template documents), Maintain existing projects in the system (organizing documents for ease of access in the system), Archive completed projects in the system (maintain the system so legacy information doesn’t build-up), Owner of the document registers for controlled documents on each project, Numbering of documents and Formatting if needed, Supersede documents and distribute them to stakeholders, Educated to min GCSE/NVQ L3 (pref to include Technical/Engineering, English, Science, Maths), Demonstrable experience in Document Control on similar projects within the Construction Industry, Good communication, interaction / team-working, presentation and negotiation skills, Flexibility to work additional hours as and when required, Highly developed co-ordination and organisational skills, Have the ability to pay attention to detail, Be a team player but be able to work alone, Drive the process of document development and review during the ITT stage, Drive the documentation review cycle, both internal and external, during project execution, Support a specific scope by managing and ensuring correct handling of the technical documentation, Ensure that all project documentation meets Operations' requirements and has been filed in the relevant documentation system, Have 3-5 years of document control experience – preferably from the wind power industry, Set up of Document Control System for Client during Engineering Phase, Co-ordination with Client PM & PE for implementation of Document Control System & Procedures, Preparation, update and follow of Document Distribution matrix, Implementation and maintenance of the company document control management system, Set up of client project document control system during phases, Compilation of Data & Documents for Technical Review, Preparation and compilation of Project Document Dossier, Experience in Documentum 6.0, Aconex - Demo (EDMS - Document Control), To perform control for a portfolio as assigned by the Management from time to time, Minimum 5 years of paralegal experience, or relevant experience with an international bank in the area of facility documentation vetting, Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law will be an added advantage, Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law, Candidate with experience in paralegal, company secretary, or relevant experience with an international bank in the area of facility documentation vetting will be an advantage, Excellent oral and written communication skills required, MS Office skills (Word, Excel, PowerPoint) required, Work with Training Coordinator to assist with training on Document Management Systems / 4P, Maintain / Update the MGJV & GTSWP Business Management System (BMS) folder in 4 Projects, Previous experience in a document control role, Working with multi discipline teams in office and construction site environments, Minimum of GCSE level in English and Maths, Use of Web Based Collaboration Tools and Electronic document management systems e.g., Viewpoint 4Projects and Business Collaborator, Candidate must possess at least a Higher Nitec / Diploma in Business Studies / Engineering related, Fresh Higher Nitec in Business Studies / Diploma in Business Studies are also welcome to apply, Highly motivated, well organized, resourceful and proactive, Possess good interpersonal skills with sound written and oral communication skills, Flexible approach and able to work under pressure with a can-do attitude and a desire to win, Ability to promote an open and informal communication environment that aims at growing mutual trust and teamwork, To QA check all drawings / documents received, Drawings & documents issued by the design team & subcontractors must meet with QA protocol, The issuing of drawings & information for construction purposes, Downloading & printing of drawings from system for review by the Design Manager, Ensuring drawings are filed in order in the Master A3 folders held in the design office & site office are kept up to date with regular audits against the drawing register, Responsible for the general day to day management of the document control system for the project, Monitor consultants uploading information ensuring document titles and reference are aligned identify issues and close them out efficiently, Provide training for new starters on how to use the document control system, Maintain office & site drawing rack when required, including dedicated one day per week for site visits and site office drawing rack audit, Ensure all users of document control system have correct permissions levels and accessibility, Dealing with telephone enquiries for the Design team, Knowledge of Microsoft Office, Excel & Word, Ability to use own initiative as well as working effectively as part of a team, Excellent time management skills with the ability to prioritise own workload, First rate communication skills both written and verbal.